In this article, you will learn :
- What is the Minutes Copilot - Microsoft Teams transcripts feature,
- Why using this feature,
- How it works,
- Who can see the transcripts,
- Who can use this functionality,
- How to set up the transcripts feature.
What is the Minutes Copilot - Microsoft Teams Transcripts feature?
The Microsoft Teams transcripts integration will allow the meeting editor to access a pre-generated transcript from the Microsoft Teams video call that supported the meeting.
This will require that:
- The meeting in Sherpany is set to use Microsoft Teams as a conference call
- During the meeting, the participants have started the transcripts for the call
If transcripts for the video call are available, the user will be able to open them inside Sherpany, on the Minutes tab, side-by-side with the minutes.
Why using this feature?
The writing of minutes is one of the most important but also challenging and time-consuming tasks of meetings. It is very error-prone, and it can take a long time until all participants agree on the formal meeting outcome.
Having a full transcript of the meeting available side-by-side with the minutes writing, can help a lot reducing errors, not forgetting any relevant detail, and make it faster.
Future improvements of this feature, might include self generated summaries, decisions and action items extractions, which can ultimately fully automate the meeting minutes process.
How does it work?
In the minutes tab on the editor side, the user will have a “Transcripts” button on the top right side. The button will be visible even if the feature is not active, so that the users can easily discover it and know about its existence, and manage to request the activation.
When the meeting transcripts are available, they are displayed on the side panel in chronological order. There can be more than one transcript for each meeting if, for example, the transcripts were stopped and restarted during the meeting.
Note
In certain companies, when joining the first time, the user needs to have an MS Teams company admin agreement to be able to join.
Who can see the transcripts?
The transcripts can be accessed by the meeting editors on the minutes tab of the editor mode.
The meeting participants that do not have editor permissions, will not be able to access the transcripts, so all confidential information is kept inaccessible, especially from guest participants who only join for a specific agenda item.
No information is saved on Sherpany side, and all access and retention policies can be managed on Microsoft side (more information here).
Information
- This feature requires the use of the Microsoft Teams Transcripts feature. If the feature is not active in your Microsoft account, you can check this article on how to make it available.
- Sherpany application will need organization consent to access the transcripts inside Microsoft Teams. To make this possible, you can check this article.
Who can use this functionality?
For now, the feature will be available for customers in the Early Adopters Programme, even if they don’t have the Microsoft Teams integration feature enabled from the Digital Champions bundle.
If you want to know more about this programme, you can check this page or contact your Sherpany Key Account Manager.
How to set up the transcripts feature?
To use the Transcripts function, you will need to follow those steps :
- Add your link MS Teams in the details of the meeting you need to transcript,
- Once the agenda ready and published, in the view mode of Sherpany, join the meeting though your MS Teams link,
- Once in MS Teams, in the 3 dots menu called More, click Record and transcribe and choose Start transcription,
- Choose the desired language of transcription,
- The transcription will start in MS Teams.
- To end the transcription, in the same menu, choose Stop the transcription.
- Leave the meeting in MS Team.
- You can now find the transcription of the meeting in the minutes section under the Transcripts button!