In this article, you will learn :
- What is the Minutes Copilot feature,
- Why you should use it,
- How it works,
- Who can see the transcripts,
- About privacy and data.
What is the Minutes Copilot feature?
Minutes Copilot uses meeting transcripts generated by Microsoft Teams to help you create automated minutes. This includes:
- Summaries of discussions
- Decisions made
- Tasks assigned
These can be generated:
- Per agenda item, individually or
- For the entire meeting, with results split by agenda item
The AI-generated content serves as a first draft, helping you save time and reduce errors when writing minutes.
Why use this feature?
Writing minutes is one of the most time-consuming and error-prone aspects of meetings.
Minutes Copilot helps you to:
- Access the full transcript next to the minutes editor
- Avoid missing important information
- Accelerate the process of writing accurate and complete minutes
- Automatically extract summaries, tasks, and decisions per agenda item
How does it work?
Information
Currently, we only support the automated minutes, supported by the transcription generated in Microsoft Teams through our integration.
During the meeting:
- Start transcription in Teams: More > Record and transcribe > Start transcription
- Select your language
- Stop the transcription at the end of the meeting
In Sherpany:
- Go to the Minutes tab of your meeting
- Click the "Transcripts" button (top right) to view the Microsoft Teams transcript
Use AI to generate content:
- Click "AI Minutes" under an agenda item to create a summary
- Click "AI Tasks and Decisions" to extract tasks and decisions
- Click the top-right "AI Minutes" to generate summaries, tasks, and decisions for the entire meeting, split per agenda item
Who can see the transcripts?
Only meeting editors can view transcripts in the Minutes tab. It means that:
- Confidential information is protected
- Guest users and non-editors cannot access transcript data
Privacy and data
The AI uses a local large language model hosted entirely within Sherpany’s infrastructure. No data is sent or exposed outside our secure environment, all access and retention policies can be managed on Microsoft side (more information here).
Information
- This feature requires the use of the Microsoft Teams Transcripts feature. If the feature is not active in your Microsoft account, you can check this article on how to make it available.
- Sherpany will need organisation consent to access the transcripts inside Microsoft Teams. To make this possible, you can check this article.