Prepare to set your meetings up for success

What is "Meeting preparedness"?

The proper preparation of a meeting during the pre-meeting phase is crucial for a productive meeting. However, many participants may not properly prepare for a meeting, because they:

• don’t know what to prepare and how long it takes,
• don’t know how prepared they currently are, and therefore
• don’t know how much more time they need in order to be prepared.

How Sherpany can help you with "Meeting preparedness" and why this is important?

At Sherpany, we believe that the tasks the meeting participant needs to do in order to properly prepare are:

• reading comments,
• reading documents and
• voting.

Thanks to the Meeting Preparedness indicator, the participants will be able to realise which documents they might have missed or not read yet, this will help them to prepare. 

In the other hand, by sharing how prepared the participants are, the Meeting Leaders can better prepare the meeting. Depending on the preparation of the participants, the meeting leaders can, for example:

• postpone the meeting or topic,
• request the participants to prepare by sending a reminder,
• schedule time during the meeting for participants to prepare,
• etc.

How is the Meeting Preparedness indicator working?

The meeting preparedness level will be shown before, during and after the meeting for each participant. They will be able to double-check:

• unread documents, 
• unread comments threads and 
• votings.

Your own meeting preparedness level is available on the meeting calendar in view mode.

If you are a meeting leader or a meeting organiser, both individual and overall preparedness level are visible inside the meeting. 

When clicking on it, you can see better what is left to do for your individual preparation and for the overall preparedness of all other participants..