Support Centre

Security levels

In this article you will learn:

  • What are the security levels?
  • How does it work?
  • Where can you see this feature?

What are the security levels?

The “Security levels on user levels” system allows adding an additional protection layer to the data stored inside the Sherpany. 

As in any other classification system, the member will need to have security clearance to view or handle classified documents or to access classified meeting data.

Security level restrictions are applied after any other restriction and limit the access to only properly classified members.


How does it work?

When the “Security levels on user levels” is enabled, the Administrator of the room needs to set the Classification Level for all the new users in the Room.

Currently, Sherpany does support 3 levels:

  1. Internal

  2. Confidential

  3. Secret


Information  

Users with Administrator roles have always the highest  level - 3. Secret

During content creation like sharing a document in the Corporate library or setting up a new meeting the eligible person can classify:

  • Agenda Item
  • Meeting Document
  • Corporate Library Document

While accessing the data in Sherpany, the member will have access only to the information with the same  level as the one assigned to them or lower.


Warning

For agenda specifically, there is also a concept of override. So it is in fact possible to member with security level internal to have access to secret agenda item/meeting document/minutes if the editor of the meeting overrides the security level for them for specific agenda item/meeting document.

Basically, in the agenda, we treat security level as a default for custom permissions


Examples:

  • Member has “2. Confidential” level set and the meeting document is classified as “3. Secret” which is higher in the security levels hierarchy. The user won’t have an access to this document.
  • Member has “2. Confidential” level set and the meeting agenda is classified as “1. Internal” which is lower in the security levels hierarchy. The user will have an access to this agenda item.
  • Member has “2. Confidential” level set and the Corporate Library document is classified as “2. Confidential” which is on the same level in the security levels hierarchy. The user will have an access to this document.


Where can you find this feature?

You can find this features in:

  • Member
  • Library
  • Meeting



Need more help? 

If you have any questions regarding this feature please contact our Customer Happiness Engineers. 

+41 (0) 44 515 89 60  

 support@sherpany.com


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